Administrative support jobs and clerical jobs are important additions to every workplace. They keep everyone organized and help the overall business function properly. This is a very broad job market with many different opportunities. Having strong attention to detail, adaptability, time management and outstanding communication skills are needed in order to be successful in administrative support jobs. These positions require some computer background, basic typing skills and knowledge in programs such as Microsoft Word and Microsoft Excel, but your ability to think on your feet and provide creative solutions will separate you from the pack. Tri-Starr Personnel matches excellent candidates with the jobs for companies that are eager to grow and give back to San Antonio’s Community.
Maintaining Files & Records
A company is only as organized as its leaders. Maintaining files and records so leaders and employees can access the information they need to function efficiently is vital for a smoothly running company.
Answering Phone Calls
The person answering the phone often creates the first impression for the company. Great service will require them to master the phone system to redirect calls and take detailed messages.
Assist with Office Management
The everyday functions of an office are made up of hundreds of tiny tasks that are responsible for everything from morale, to employees hitting deadlines properly. The ability to communicate well with all levels within a company and reliably keep an office running makes a huge difference in the day-to-day experiences of everyone on the team.
The administrative assistant duties tasked to a receptionist are typically: handling most of the phone calls that come in through the mainline, helping organize files and documents, providing administrative support, data entry, and managing appointments, and various other tasks. While lower in skill level, these tasks are necessary for an office to run smoothly.
An executive assistant helps with secretarial and administrative support. In this role, the duties include planning events, meetings & conferences, preparing & analyzing reports, producing presentations & briefs, and handling miscellaneous tasks that the executives need. These administrative assistant duties typically require more skill and experience.
Office managers require strong administrative experience. They are responsible for organizational tasks and coordinating administrative assistant duties. They make sure everything is running smoothly and create a pleasant work environment. Some of the tasks include scheduling
appointments, providing administrative support to employees, managing payroll, taking care of mail, and maintaining office equipment.